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Pôle Digital

Administration

Administrative Assistant

Support administrative operations, internal coordination, document management and Pôle Digital communications.

  • Quebec, Canada - hybrid arrangement to be confirmed
  • Full-time · Hybrid
  • Reference PD-ADM-001

Pôle Digital is looking for an organized, autonomous and professional individual to support the company’s administrative activities.

Your responsibilities

  • Manage and organize administrative documents.
  • Prepare, format and review documents.
  • Coordinate meetings and maintain calendars.
  • Track requests, deadlines and action items.
  • Support presentation and communication preparation.
  • Manage assigned emails and administrative requests.
  • Maintain supplier, partner and client records.
  • Help improve administrative processes.
  • Support recruitment and onboarding activities.
  • Protect confidential information.

Required profile

  • Education in administration, office systems or a related field.
  • Relevant administrative support experience.
  • Excellent written and spoken French.
  • Strong writing and proofreading skills.
  • Proficiency with Microsoft 365 tools.
  • Strong organization and prioritization skills.
  • Discretion and professionalism.
  • Ability to work independently.

Assets

  • English language skills.
  • Experience in a technology company.
  • Familiarity with a CRM or management tool.
  • Experience with Power Automate, SharePoint or Teams.

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